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The Employer
is now given the option of submitting “Form-C/C3” (The
Monthly Employee Contribution Particulars) using
electronic and magnetic media. This option is available
to all employers. The Fund hopes to encourage even
smaller establishments to have personnel records on
computers owned by them or on facilities available with
computer bureau services.
Electronic
submission is encouraged in order to:
Minimize data entry errors.
Accelerate the refund process.
Expedite the issue of member statements.
Eliminate large volume of paper work
Obtain information from large employers on a timely
basis as and when the payment is made
to the Fund
Make it easier for large employers to comply with
statutory requirements
Streamline EPF operations and increase efficiency
Better serve the EPF members
Data File
Preparation:
For the purpose of electronic transfer of C/C3 data, the
following file format should be
adopted.
 The files must be DOS formatted ASCII Text files.
At the time of data transfer to the file, the
employer’s computer system should check the
accuracy of
8% of gross salary
12% of gross salary
Individual member total
Grand total to ensure that the correct EPF liability
is reflected in the total column.
Many of the fields in file EVEMPL.TXT will remain static
over long periods. Similarly, some of
the fields in the EVCONT.TXT will also remain static
over long periods. The computer file should
be prepared so that such fields do not have to be
entered every month.
When introducing a new member, special care must be
taken not to allocate a previously used
member number, which is no longer used after the
resignation of an employee. A new number
should be used always for a new entrant. The old number
should be left unused and blocked.
Receipt of Information at the EPF Department:
All C and C3 employments are invited to send information
monthly on diskettes/CDs to EPF department, No.69,
Ceylinco House, Janadhipathi Mawatha, Colombo 01 or
email to epfc3@cbsl.lk.
All employers are required to deliver the diskette/CD or
send an email containing C/C3 information before the
25th of each month. If the 25th is a non working day,
the last date for submission of the diskette/CD or email
would be the last working day prior to the 25th of the
month.
Upon receipt of the diskette/CD, the Department would
immediately check the individual and grand totals
electronically and transfer the data on the diskette/CD
to the EPF computer. The diskette/CD will be returned
immediately to the messenger together with an
acknowledgment of delivery of C/C3 information. |
